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Subcontractor bidding & buyout

Every sub, every quote, every document — named.

Taylor requests and compares sub and vendor pricing and levels each quote against her estimate, line by line. Requests for pricing go out only after you approve them. Sara tracks the deadlines and what is still open on each bid, and brings you the decisions.

Book a project review ↗See how it works
Sample data
Electrical bids
SubQuoteCOIW-9ScopeNext action
Garnerville Line & LoadReceived✓✓LeveledNone — ready for your review
Hudson Feeder Co.Not received✓✓Gap — 2 itemsChasing — 2nd follow-up sent Tue
Spring Valley PowerReceivedexp. Fri✓LeveledCOI renewal needed
Quote amounts are shown as received / not received. Figures live in the leveling sheet.
On your project

What changes on day one.

Seven invited, three quotes in, and nobody knows who's blocking

Sara keeps one status page per bid: what's done, what's open, who owns it and what needs you.

A quote comes in short two items

Scope is leveled line by line against Taylor's estimate. GAP — 2 ITEMS is marked before the number is compared.

A sub's insurance certificate expires Friday

Sara puts the date on the calendar and brings you the decision. She never fixes a problem silently; the call is yours.

How it works

Scoped and priced in writing before we start.

Every engagement starts with a Project Review about one real project. We return scope and one set price, in writing. Price moves only if scope moves. After the first project the crew stays on under a separate monthly arrangement — hosting, monitoring, new projects, a Monday report.

The six steps, with what you see at each →

See how Taylor requests and levels sub pricing →

FAQ

Asked on every call.

Does the AI send anything without me? +
No. Taylor drafts requests for sub pricing and questions to the architect; Sara drafts the Monday report. Every send sits in your approvals queue until you approve, edit or send it back. The crew drafts. You decide.
Who sees my drawings and my numbers? +
You, the people you name, and the crew working your project. Access is scoped per project — a company that engages us for one job does not open its whole Drive. We start with read access, and anything that leaves the workspace waits on your approval. Your files stay in your systems; nothing is moved or copied out to be trained on.
What if I already tried AI or software and it didn't stick? +
Most of it asked you to move your work into a new tool and then left you to run it. We do the opposite: the crew works inside the folders, inbox and calendar you already use, and we stay responsible for it working under the ongoing arrangement. If a piece isn't earning its place after the first project, that comes out in the Monday report and we change it.
Start here

Book a project review.

Bring one project. We'll show you what the crew would do with it.

Book a project review ↗Show us how your company works ↗

Not sure where to start? Two quick questions, then your details.

30-minute Project Review with a real person.
Fill in the short form on the booking page and we reply the same business day to set a time. Prefer to talk? Call 646-281-8368.